Organizational Structure

Structure

The ACP Secretariat is the contracting authority and the Regional Authorising Officer of the Facility, based on the decentralised management procedures of the EDF (European Development Fund).

A Steering Committee determines the general orientation of the Facility, approves the multi-annual work programme and verifies the Project Management Unit’s (PMU) annual work plans. The Steering Committee meets once a year in Brussels. It consists of representatives from the ACP Secretariat (one of whom is the Chairman of the Steering Committee), ACP regional organisations (a maximum of six), the African Union and competent persons in ACP countries and the EU Member States who have proven experience of Intra-ACP migration issues. The European Commission will participate in an observatory role. The PMU acts as the secretariat for the Steering Committee.

A restricted Steering Committee has been created and gathers regularly to monitor the implementation of the three components. Members meet every six weeks under the convening of the ACP Secretariat.

Implementation of Components 1 and 3 (Building institutional and civil society) is implemented by the PMU in Brussels.

Implementation of Component 2 (Network of Observatories and Analysis of ACP Migration) is implemented by the ACP Observatories on Migration.

The PMU:

1 long-term expert as Team Leader (PMU imprest manager);
1 long-term Administration and Finance Expert (PMU imprest accountant);
1 long-term Senior expert for Institutional support and migration issues;
1 long-term Management Assistant;
1 short-term expert for Intra-ACP coordination and capitalisation;
Support staff to handle the functioning of the PMU;
Short-term on-call experts.

ACP countries and regions:

6 regional TAs (Technical Assistants) assigned to the 6 ACP regions (1 per region);
6 national TAs assigned to the 12 pilot countries (1 per 2 countries).

These Technical Assistants are accommodated by the mandated institutions within their service by the provision of an adequate work environment, in particular a fully equipped office.

Coordination amongst the six ACP regions is assured by a short-term expert in charge of Intra-ACP coordination and capitalisation. Intra-ACP coordination is addressed primarily through the framework of annual seminars aimed at bringing together the focal points of the six regional institutions and the twelve mandated national institutions, as well as civil society representatives, so as to capitalise upon and share best practices and to maximise the resources allocated to the project.

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